Process of Digitization

Digitization is a process of introducing the use of digital technologies in various areas of production, services and society. Originally, the term was used in connection with digitization of text documents (such as books or other documents) or with digitization of physical quantities. In general, digitization seeks opportunities based on digital technologies that streamline and improve operation of processes and services.

The digitization process that takes place during digitization of collections of memory institutions is understood as a conversion of analogue documents (in the form of physical media - images, text, photographs, negatives, etc.) into digital form. The main reasons for digitization in memory institutions (libraries, archives or museums) include protection of physical documents and also availability of access to documents which are otherwise hard to access. “Digitization is a complex process that includes conversion of original source into digital form, creation of metadata, as well as the issue of the storage of digital data, followed by management and access to such data” (adapted according to Hutař, 2012).

The main functions of our digitization centre in the Regional Museum:

Our digitization line ensures conversion of 2D non-transparent and transparent documents and 3D collection objects into electronic form. Selected and prepared collection items enter the line, and their electronic version leaves the line to be stored and accessed.

The conversion has several basic steps:

- Scanning in the digitization line and photographing in the studio – as a result we get images of documents

- Image processing - postprocessing, captured images are checked or adjusted, cropping or alignment performed where necessary

- Addition of catalogue data (metadata) 

The digitization centre and studio must be able to fulfil all workflow processes within the framework of the proposed technical solution, technical parameters and staffing of the workplace, especially in connection with the DSM system.